Privacy Policy

1. Introduction

Welcome to CalenDare ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you understand how we collect, use, and safeguard your information when you use our scheduling application ("Service").

This Privacy Policy explains our practices regarding your personal data. By using CalenDare, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information from Google Account

When you sign in with Google, we receive:

• Email address - Used to identify your account and send important notifications
• Display name - Used to personalize your experience
• Profile picture - Displayed within the app for identification

2.2 Calendar Data

With your permission, we access your Google Calendar to:

• Read calendar events - To determine your availability for scheduling
• View calendar list - To let you choose which calendars to consider for availability
• Create calendar events - To add confirmed meetings to your calendar

2.3 Information You Provide

• Availability preferences - Your working hours and scheduling preferences
• Meeting details - Titles, descriptions, and participant information for meetings you create
• Contact information - Email addresses of people you invite to meetings
• Invitation links - When you create an invitation, we generate a unique link with an invitation code that you can share with others via your preferred method (SMS, email, messaging apps, etc.)

3. How We Use Your Information

We use your information to:

• Provide scheduling services - Calculate availability and find optimal meeting times
• Create and manage meetings - Schedule meetings and send notifications to participants
• Personalize your experience - Remember your preferences and display your information
• Communicate with you - Send push notifications for meeting confirmations, reminders, and service updates

We do NOT:

• Sell your personal data to third parties
• Use your calendar data for advertising purposes
• Share your availability information with anyone you haven't invited to a meeting
• Access calendar event details beyond what's necessary for availability checking

4. Google API Services Disclosure

4.1 Limited Use Disclosure

Our use of Google Calendar data is limited to providing the scheduling features described in this policy. Specifically, we use this data to:

• Determine when you are free or busy (without accessing detailed event information)
• Create calendar events for confirmed meetings
• Display your calendar list so you can choose which calendars to use

4.2 Scope Usage

We request the following Google OAuth scopes:

• userinfo.email - To identify your account
• userinfo.profile - To display your name and profile picture
• calendar.readonly - To read your calendar for availability checking
• calendar.events - To create meetings on your calendar

5. Data Storage & Security

5.1 Where We Store Your Data

Your data is stored securely on Google Cloud Platform infrastructure through Firebase services. Data is encrypted both in transit and at rest.

5.2 Security Measures

• All data transmission uses HTTPS/TLS encryption
• Authentication is handled through secure Google Sign-In
• Database access is protected by Firebase Security Rules
• We follow industry-standard security practices

5.3 Calendar Data Handling

Important: We do not permanently store your calendar event details. Calendar data is accessed in real-time when calculating availability and is not retained on our servers after the calculation is complete.

6. Third-Party Services

CalenDare uses the following third-party services:

6.1 Firebase (Google)

• Firebase Authentication - For secure user sign-in
• Cloud Firestore - For storing app data (user profiles, meetings, preferences)
• Cloud Functions - For backend processing

Firebase's privacy practices are governed by Google's Privacy Policy .

6.2 Google Calendar API

We integrate with Google Calendar to read and create calendar events. This integration is subject to Google's Privacy Policy .

7. Your Rights

You have the right to:

7.1 Access Your Data

You can view your profile information and meeting history within the CalenDare app at any time.

7.2 Correct Your Data

You can update your profile information and preferences through the app settings.

7.3 Delete Your Data

You can request complete deletion of your account and associated data. To delete your account:

1. Open the CalenDare app
2. Go to Settings → Account
3. Select "Delete Account"
4. Confirm the deletion

Alternatively, you can email us at calendare-support@googlegroups.com to request account deletion.

7.4 Revoke Google Access

You can revoke CalenDare's access to your Google account at any time through your Google Account permissions settings .

7.5 Export Your Data

You can request a copy of your data by contacting us at calendare-support@googlegroups.com.

8. Data Retention

• Account data - Retained while your account is active; deleted upon account deletion
• Meeting data - Retained for 24 months after the meeting date, then automatically deleted
• Calendar data - Not stored; accessed in real-time only

9. Children's Privacy

CalenDare is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last updated" date at the top of this policy
• Sending an in-app notification for significant changes

We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us